Most businesses of today store their confidential and valuable data on servers and in the cloud. Still, many offices use a filing cabinet in their workspaces in order to keep their files, folders, contacts, and other important paperwork for convenient access. Secure storage solutions are still a part of this tech-savvy world. You can use modern filing cabinets in your office to store important files, papers, and documents safely without the fear of them getting damaged or lost.
Why offices need modern filing cabinets
Modern filing cabinets are essential for offices to store important papers and files. It secures them from damage, theft, or loss. Besides, you can easily and efficiently retrieve information locked away in folders and files with a contemporary filing cabinet. In fact, employees need such storage solutions the same way they need a comfortable and modern office chair for long hours of sitting. Both these furniture pieces help employees to complete their tasks most efficiently.
For efficiently organizing documents and files
You can use a filing cabinet to store all the files and papers scattered on your desk. It is an effective way to store all the important files and folders. Filing cabinets are excellent storage solutions, and you can securely store your items and office supplies in them. Most offices are going paperless, and still, you can find employees surrounded by paper in several offices. Houses need a shoe cupboard to store and maintain footwear in good condition. Similarly, offices need filing cabinets to organize papers and files and uncluttered the area.
For securing confidential information
You might see filing cabinets of different sizes and materials in offices, schools, warehouses, and businesses of all types. The main reason for the popularity of these cabinets is that it helps companies and other offices organize papers and documents efficiently. Most of them come with a key lock system, which prevents unauthorized access to files and documents stored in them. You can store all those papers with important contents in a locked storage cabinet. In fact, most offices find these cabinets more beneficial and relevant than ever.
Different types of locking systems
Wood or sheet metal is used for making modern filing cabinets. You can see a slide in most of its drawers in order to facilitate its opening. But these drawers do not pull out of the cabinet because of the stopper. Filing cabinets in metal usually come with a thumb latch or a sliding mechanism, and you can pull the drawers using handles. Filing cabinets also come with two locking systems. Most of them have a plunger lock and a cam lock, and you can open these locks using a key. But you need to depress the lock body to close the plunger locks.
Types of modern filing cabinets
Modern filing cabinets come in different sizes and shapes. However, most people prefer buying horizontal or vertical cabinets. Horizontal cabinets are lateral and wider. They can work as a storage space not only for papers but also for electronics or office decor. Vertical cabinets are taller, and many small offices find it a good choice as they need less floor space. The main types of filing cabinets are:
Horizontal filing cabinets
You can place files and documents in chronological order in folders in a flat position on top of each other in this type of filing cabinet. Since it uses a simple system, it is easy to understand and operate. Apart from that, these cabinets are affordable and do not require too much space for storing files.
Vertical filing cabinets
You can place documents upright in their folders in a vertical filing cabinet. This type of storage cabinet is safe to hold several documents and files. Since it has high storage capacity, it is cost-effective. Besides, documents and files can easily retrieve from a vertical filing cabinet.
Lateral filing cabinets
You can arrange documents laterally in this type of filing cabinet. They are small-sized cabinets that need less space to install. Accessing files and documents from its indices can be easy.
Open-shelf filing cabinet
You can place your files and folders on open shelves in these cabinets in a numerical arrangement. It is a common and cost-effective filing cabinet and easy to locate your documents stored.
More and more offices prefer going digital, still, some important papers and documents in offices to keep securely. Be it offices or homes, there shall be some important papers like bills, tax records, returns, warranties, and property deeds to store securely. With a digital or electronic filing cabinet, you can safely store your documents without potential theft or damage.